Scheduling My Life in Pencil


During college, throughout graduate school, and now working as a professional librarian, I love using a paper planner to organize my life. (I did use a PDA 10+ years ago, provided by the college where I worked at the time.) A print calendar with hourly listings throughout the days of the week is visually helpful, allowing me to look to see how my day will map out – whether it’s the following week or six months down the road.

I’ve used the August to August planner for years, also tried one from Levenger, and currently have a monstrously heavy one from Erin Condren (it’s super cute, but didn’t realize how large and heavy it would be to lug with me to work five days a week).

In organizing individual events, in years past I’ve used different colored pens to signify different responsibilities: work (black), personal (blue), my husband’s schedule (red), and church music responsibilities (green) – just to name a few – thanks to a pack of multi-colored Bic pens.

But last fall, as I began adding events into my 2016-2017 planner, I was a little hesitant to use the same color-coded process once more, so I decided to use pencil for everything instead, just until I decided what I wanted to do. And seven months later, I’m still writing down every event in pencil.

I’ve found using an eraser is far more practical than having to get out the wite-out pen for the rescheduling of meetings, fluctuating numbers of students attending library research sessions, changes in event locations – you understand.

And while this has been my routine for months and months now, the calendar open before me for hours each day on my desk, and just recently did it occur to me that this practice of writing out my life in pencil has deeper connotations.

How I invest my time speaks to my priorities.

I have no control over the passing of time, so make it count.

Don’t miss your moment.

Looking back to various days, I observe my pencil markings that are indicative of inner dialog like:
Oh, good grief, I didn’t get hardly anything accomplished today.
Well, that was good enough for today. It’ll still be waiting for me tomorrow.
I have enough time to look ahead to next week’s task and be proactive in getting that done.
Wow – that was a really great day where everything came together so well!

And as I glance back through events over the past two months or so, there have been moments I have seen parallels to how time = service or how blank spaces = rest.

~ Spending a Sunday evening at the nursing home to sing quartet music for a friend whose heart is struggling to keep beating.

~ Heading home a bit early to prepare food in hosting a friend for dinner.

~ Taking a few minutes to be intentional and send a quick thinking-of-you text, or a few more minutes to hand write a note of encouragement to a friend.

~ The Optometrist and I having an open evening and saying an easy “yes” when friends invited us over to play cards on a school night.

~ When nothing is planned for the evening, we we can cook dinner together, play music together, or simply “nest” in our bedroom with a good book and knitting (me)/playing a new video game (The Optometrist).

While it’s a continual balancing act, my aim is to continue doing my part to plan and be prepared for what’s to come, serve others and take care of myself, all the while looking to the future with optimism and openness.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

“I will open my hands, will open my heart
I will open my hands, will open my heart
I am nodding my head an emphatic yes
To all that you have for me.”
Open My Hands ~ Sara Groves

“I will hold loosely to things that are fleeting
And hold on to Jesus, I will hold on to Jesus for life”
Hold on to Jesus ~ Steven Curtis Chapman

“What is your life? You are a mist that appears for a little while and then vanishes.” ~ James 4:14 (NIV)

“The grass withers, the flower fades, But the word of our God stands forever.” ~ Isaiah 40:8 (NASB)

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